If your QuickBooks file is not producing the results you expect, is moving at a snail’s pace or just has too much data, it’s time to clean it up.
TATG doesn’t recommend running the Clean Up Company Data even though it says it will help improve your performance, reduce the size of the company file and reduce the number of list entries QuickBooks users have to scroll through. Without professional help during the cleanup process, your data file can be left larger and with more corruption then when you started.
Here’s how running the utility can really mess up your QuickBooks file. Transactions and records removed are no longer available on Point of Sale reports, customer history or vendor history. Transactions are retained on the item history screen. Financial statements and summary reports for the cleaned-up period will be accurate for a given month, but not for a shorter period of time because the process summarizes transactions to a monthly journal entry.